Payroll Process | Policy 5514

Paychecks

Direct deposit paystubs are distributed to each school on each payday. Paychecks will be held for absent employees or will be mailed home at the employee’s request. Paychecks for employees must be picked up by the employee and signed for in the Business Office or Elementary School between the hours of 8:00 AM and 4:00 PM.

Payroll Schedule

Employees will be paid bi-weekly in accordance with the school year or fiscal schedule provided by the Business Office. If a pay date falls on a District holiday, paychecks will be distributed the day before the holiday. Checks will be dated Friday’s date for cashing and banking purposes.
In the event of an emergency closing on a scheduled pay date, attempts will be made to open the District Office as soon as possible so those employees may collect their paychecks. If for some reason the office cannot be opened, paychecks will be available as soon as circumstances allow for the safe opening of the office. Under no circumstances will the Fonda-Fultonville Central School District be responsible for fees, penalties, or charges incurred by the employee as a result of an interruption in the payroll system.

Direct Bank Deposit

Employees may choose to have a portion of net pay deposited directly into their checking or savings account each pay period. Those employees who do not wish to have their checks directly deposited are not required to do so.

An employee who changes banks or accounts or whose bank initiates a change during employment with the District should complete a new form and send it to the Payroll Department immediately. Failure to do so will result in a delayed payment of direct deposit funds.

Payroll Tax Deductions

Payroll deductions such as federal and state taxes and social security are made in accordance with federal and state laws. In addition, the Fonda-Fultonville School District’s Business Office is authorized to process the following payroll deductions:

Voluntary Deductions

Upon authorization from the employee, the Business Office will also process deductions for United Way, tax-sheltered annuities, union dues, and medical, dental, and life insurance benefits where applicable. Requests received less than ten (10) days before the payroll date will not be processed until the following pay.

Adopted 06/30/08